Discovery Air

Operations Coordinator

Location: Cold Lake, Alberta

Top Aces is the exclusive supplier of combat airborne training services to the Canadian Forces. We provide joint terminal attack controller training to Canadian special operations and ground forces, Red Air and electronic attack training to CF-18 aircrew and navy, as well as live-fire target practice to the Canadian military.  Top Aces' integrated logistics, maintenance and engineering solutions ensure that the Canadian Forces receives the level of support they require to achieve their objectives. Experience Matters.


  • Coordinate, negotiate and manage all aspects of individual call ups
  • Create Mission Authorizations
  • Assist in mission planning with pilot and DND contact
  • Ensure FBO setup: negotiate fees for fuel/ramp/GPU/oxygen
  • Schedule and coordinate pre-deployment meetings
  • Book travel for pilots and other personnel
  • Track fuel receipts & log cards
  • Verify accuracy of sortie reports daily
  • Assist in planning ferry flights to reposition aircraft: routing & weather support
  • Schedule Customs/CANPASS
  • Manage impact of last minute changes
  • Monitor hours flown on each tasking
  • Prepare initial billing file for Finance Department
  • Act as Operations Duty Officer - on a rotating basis, with other Operations Coordinators
  • Assist with billing Quality Assurance
  • Liaise with Maintenance as required
  • Assist in coordination of annual ground school training
  • Assist with distribution of TACS publication amendments
  • Assist with monthly and occasional projects within the Ops Support Group
  • Perform related duties as assigned by supervisor
  • Maintain compliance with all company policies and procedures
  • Prepare items for shipping (packing), respect special packaging instruction if required
  • Coordinate required purchasing actions with Top Aces Log. Conduct local consumables purchasing
  • Support local stores inventory and any satellite warehousing - Parts count and locations
  • Receive merchandise from different sources
  • Provide ISC support to deployed operations, under supervision of deployed Maint Lead
  • Prepare part kits for maintenance personnel
  • Perform other related duties as assigned by Base Lead, YOD

You will have the following responsibilities in order to comply with the company's Occupational Health and Safety program:

Employees are responsible for:
  • Working in compliance with Occupational Health and Safety acts and regulations
  • Following safe work practices and procedures and using safeguards and personal protective equipment
  • Reporting hazards (such as unsafe situations and activities) to their supervisor immediately

Qualifications and Requirements

  • Bachelors or College degree in aviation strongly desired
  • Computer Literate, Microsoft and email applications
  • Ability to manage conflicting demands
  • Excellent organizational skills
  • Ability to multi-task in a fast-paced environment
  • 1 to 2 years of Aviation experience in a similar role
  • Ability to perform all work in support of our Corporate Values of Safety, Teamwork, Focus, Innovation and Integrity
  • Demonstrates strong and visible support of our values
  • Travel is required
  • Position requires Controlled Goods Clearance and Level 2 Secret Clearance

Top Aces Services is an Equal Opportunity Employer.  We value diversity and encourage all qualified candidates to apply.

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